has been prepared by the Barn Theatre to assist you, as the hirer, in publicising
your event. It also sets out the requirements of the theatre regarding publicity
and will help you to provide the theatre with the appropriate publicity material
in a timely fashion. It is designed to be used in conjunction with the publicity
package which will be issued to you later if requested.
INFORMATION BELOW MUST APPEAR ON ALL YOUR PUBLICITY:
Barn Theatre, Oxted
2. Theatre logo
3. Event title
4. Inclusive dates
5. Performance times
6. Ticket prices and box office including a phone number
for ticket sales/queries
This can be accessed here (.doc, .gif,
.jpg, .tif) or if
requested supplied by the theatre. It can be scaled if necessary but please ensure
it is of an appropriate size to be prominent. Please do not make any other changes
is also responsible for originating and distributing all publicity and advertising
for their event. However, the Barn Theatre can offer the following services to
help publicise the event under the following conditions:
WHAT'S ON BROCHURE - Where complete information is received on time it will be
included in the quarterly 'What's On' brochure. The theatre will be soliciting
information at least two months prior to publication of the brochure (not two
months prior to the event). The brochure is published in February, May, August
and November and if you wish to take advantage of this service you must provide
assistance with filling envelopes on the appropriate Sunday 'Stuffing' morning.
2. POSTERS - Printing of
posters is the responsibility of the hirer but please ensure that all the information
listed above is included. We also ask that where possible all posters and leaflets/handbills
carry the same design. The quantity of posters ordered is at the discretion of
the hirer, but if the guidelines set out in the publicity package issued by the
theatre are followed, you can expect to distribute at least 7000 leaflets/handbills/flyers,
100 A4 posters and 30 A3 posters. Distribution is the responsibility of the hirer,
but wherever possible the theatre will display A4 posters appropriate to the event,
one month prior to it, in the foyer.
Indiscriminate advertising (fly posting)
is prohibited and the hirer shall be deemed responsible for such advertising.
Any event advertised by fly posting within the District of Tandridge is liable
to immediate Council prosecution of the hirer and loss of deposit.
is an A-board outside Planshop on Station Road West (Mike Sutton's). One side
of the board is taken up by a large version of the What's On, posted by the theatre
and the other side is available to hirers. Your poster may need to share with
others so please insert it in the best way possible and if there is not room for
all posters, chronological order must take precedence.
LEAFLETS/HANDBILLS/FLYERS - When possible the theatre will display leaflets supplied
by the hirer, in the foyer one month prior to the event. It may also be possible
to include (approx. 2700) A5 size leaflets in the quarterly Barn Theatre News
mailout, subject to weight limit and timing. It you wish to take advantage of
this service you must provide assistance with filling envelopes on the appropriate
Sunday 'Stuffing' morning.
FOYER/BAR DISPLAYS - The theatre will endeavour to make available to the hirer
the centre foyer notice board for the display of photographs etc. during the event.
Please do not put up or remove posters or other advertising from the other boards
or remove leaflets from their holders as the theatre has an obligation to other
hirers to advertise their events.
ADVERTISING - The hirer is responsible for placing any editorial and advertising
in newspapers or magazines. Inclusion in the diary listings in Parish and other
magazines will be sought by the theatre where possible.
BARN THEATRE NEWS – Subject to space limitations, the theatre will publish an
article (supplied by yourself) advertising your production in the quarterly Barn
Theatre News. You will be informed of the latest copy date for this article. The
service is free.
eNEWS - If you wish to include any society/hirer specific item taking place in
the following month, (or for which there is a specific need for earlier advertising),
please e-mail Carolyn Rowley on email@example.com
by 15th of the preceding month. Any item should be no longer than 100 words and
may include a small image if required.
ANSWERPHONE SERVICE - During the run up to the event the theatre will include
details in its answering service where possible.
WEB SITES - If the complete information is supplied in a timely fashion, details
of your production can be placed on the Barn Theatre web site. Where possible
the theatre will post appropriate details of your production on various events
websites and the Barn Facebook page.
further information please do not hesitate to contact the Publicity Director,
Carolyn Rowley on firstname.lastname@example.org.