This document has
been prepared by the Barn Theatre to assist you, as the hirer, in publicising
your event. It also sets out the requirements of the theatre regarding
publicity and will help you to provide the theatre with the appropriate
publicity material in a timely fashion. It is designed to be used in
conjunction with the publicity package which will be issued to you later.
ALL INFORMATION
BELOW MUST APPEAR ON ALL YOUR PUBLICITY:
1. Barn Theatre,
Oxted
2. Theatre logo
3. Event title
4. Inclusive dates
5. Performance times
6. Ticket prices and box office. Please be aware that there are often
two or more box office phone numbers. If this should be the case and
the box office will change part way through the run up to the event,
please state this eg. Before 23rd November from xxxxx, thereafter from
yyyyy.
LOGO
This will be supplied by the theatre. It can be scaled if necessary
but the size supplied is appropriate for an A4 poster. Please do not
make any other changes to it.
The hirer is also
responsible for originating and distributing all publicity and advertising
for their event. However, the Barn Theatre can offer the following services
to help publicise the event under the following conditions:
1. WHAT'S ON BROCHURE
- Where information is received on time it will be included in the quarterly
'What's On' brochure. The theatre will be soliciting information at
least two months prior to publication of the brochure (not two months
prior to the event). The brochure is published in February, May, August
and November. The service is free.
2. POSTERS - Printing
of posters is the responsibility of the hirer but please ensure that
all the information listed above is included. We also ask that where
possible all posters and leaflets/handbills carry the same design and
are printed on the same colour paper. The quantity of posters ordered
is at the discretion of the hirer, but if the guidelines set out in
the publicity package issued by the theatre are followed, you can expect
to distribute at least 2000 leaflets/handbills/flyers, 200 A4 posters
and 50 A3 posters. Distribution is the responsibility of the hirer,
but wherever possible the theatre will display posters appropriate to
the event, one month prior to it, in the foyer.
Indiscriminate advertising (fly posting) is prohibited and the hirer
shall be deemed responsible for such advertising. Any event advertised
by fly posting within the District of Tandridge is liable to immediate
Council prosecution of the hirer and loss of deposit.
3. LEAFLETS/HANDBILLS/FLYERS
- When possible the theatre will display leaflets supplied by the hirer,
in the foyer one month prior to the event. It may also be possible to
include (approx. 1400) A5 size leaflets in the quarterly Barn Theatre
News mailout, subject to weight limit and timing. It you wish to take
advantage of this service please be prepared to provide assistance with
filling envelopes on the appropriate Sunday morning.
4. FOYER/BAR DISPLAYS
- The theatre will endeavour to make available to the hirer the centre
foyer notice board for the display of photographs etc. during the event.
Please do not put up or remove posters or other advertising from the
other boards or remove leaflets from their holders as the theatre has
an obligation to other hirers to advertise their events.
5. ADVERTISING -
The hirer is responsible for placing any editorial and advertising in
newspapers or magazines. Inclusion in the diary listings in Parish and
other magazines will be sought by the theatre where possible.
6. BARN THEATRE
NEWS – Subject to space limitations, the theatre will publish an article
(supplied by yourself) advertising your production in the quarterly
Barn Theatre News. You will be informed of the latest copy date for
this article. The service is free.
7. ANSWERPHONE SERVICE
- During the run up to the event the theatre will include details in
its answering service where possible.
8. WEB SITE - If
the information is supplied in a timely fashion, details of your production
can be placed on the Barn Theatre web site [www.barntheatreoxted.co.uk].
For further information
please do not hesitate to contact the Publicity Director, Carolyn Rowley
via the office.